PCC Church Records
Every Parish should have the following records. A register whose oldest entry is 150 years old should be closed and deposited in the County Records Office. A register whose last entry is over 100 years old should also be so deposited.
- Service register
- Baptism register
- Confirmation register
- Banns of marriage register
- Burial register
- A terrier of all lands belonging to the church
- An inventory of all articles belonging to the church
- Photographs of valuables
- The church log book to record building work and alterations
- Copies of all faculties obtained
- Copies of any planning permissions obtained
- Local authority consents needed for work to trees
- Insurance certificates
- Quinquennial inspection report
- A gravespace plan for the churchyard
- Electoral roll
- Minute book of the PCC meetings
- Minute book of the annual parochial church meetings
- Correspondence file for the PCC
- Contracts entered into by the PCC
- Local authority licences, permits and registrations
- Church accounts
- Covenant and gift aid records
- Cash book and other normal financial records
- Insurance certificate for third party liability and accident book if there are employees to record any accidents at work
- A health and safety risk assessment if you have five or more employees
- A written health and safety statement if you have five or more employees
- Child protection policy
- If you have a children's church or any youth activities, there should be an accident book and a log book to record any unusual events such as fights or odd behaviour involving a child
- A health and safety file if you carry out any major building projects
- An annual gas safety inspection certificate if you have any gas appliances
- References taken for employees
- Job specifications and contracts of employment
- Declarations by anyone involved with children to comply with Child Protection Procedures
- Written disciplinary warnings and notices of dismissal for employees
Click here for the next section on Terrier, Inventory and Log Book.
Please click on any of the following links below for further information:
- Churchwarden's Qualifications
- Disqualifications
- Length of Service and Election
- Meeting of Parishioners
- Minister's Veto
- Admission
- Vacation of Office
- Parochial Church Council
- Members and Officers of the Parochial Church Council
- General Provision relating to Parochial Church Councils
- Church Electoral Roll
- Annual Parochial Church meeting
- Functions of the PCC
- Land and other property
- Church and Churchyard
- Contents of the Church
- Insurance
- Food and Drink
- Employees
- Church Records
- Terrier, Inventory and Log Book
- Inspection and Reporting
- What to do before your Parish Priest leaves
- How the new Parish Priest is chosen
- Suspension of Presentation
- Running the Church during the vacancy
- Sources
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